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Off-Site Managers

Operate smarter. Scale with structure. Reclaim your time.

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What Can an Off-Site Manager Do For You?

Video preview

What Can an Off-Site Manager Do For You?

Operational Oversight & Accountability

Your OM ensures your location runs on systems, not guesswork.

They help manage and oversee:

  • Payroll accuracy so your team is paid correctly
  • Inventory tracking and supply ordering
  • Membership processing and calendar management in boulevard
  • Reception escalations and issue resolution
  • Franchise compliance and required operational standards

You gain visibility, structure, and consistency across your operations.

Revenue Protection & Growth Support

An OM doesn't just manage tasks, they protect your margins.

They:

  • Review billing processes
  • Monitor memberships
  • Reduce costly operational errors by running reports
  • Support retention initiatives with your team
  • Ensure laser, wax and sugar service compliance

Stronger systems = stronger profitability

Structured Communication & Team Alignment

Our OM becomes the bridge between franchisee, reception, and your clients.

They:

  • Ensure process and systems adherence
  • Escalate issues properly and give fast solutions
  • Maintain documentation, keeping track of license expirations dates
  • Track performance metrics (MCR)
  • Keep your location aligned with brand standards

No more operational noise. Just clarity.

Yes, I need This!

Off-Site Manager Tasks

Payroll & Financial Administration

Payroll & Financial Administration

Payroll & Financial Administration

Ensuring accurate payroll processing and financial system management.

  • Approve payroll hours
  • Run and submit payroll in QuickBooks
  • Manage QuickBooks account settings (PTO, pay types, employee personal information updates)
Team Support, Inventory & Client Experience

Team Support, Inventory & Client Experience

Team Support, Inventory & Client Experience

Supporting staff operations, inventory needs, and maintaining strong customer relationships.

Employee Support

  • Handle esthetician questions and communication
  • Manage PTO and time-off requests
  • Weekly staff communication regarding MCR, boulevard, escalations or other topics

Inventory Management

  • Track inventory levels
  • Purchase inventory when needed

Client Experience & Reputation

  • Respond to all Google reviews (Positive and negative)
  • Contact clients who leave negative reviews to resolve issues
  • Post updates on Google My Business
  • Manage social media (Instagram)
  • Handle manager escalations through Zendesk, following up with clients and making sure escalations get resolved.
Boulevard Management

Boulevard Management

Boulevard Management

Managing and optimizing all daily operations within the Boulevard system.

  • Activate or edit services and commission for the location or the estheticians.
  • Activate or deactivate products in Boulevard.
  • Update commission tiers every 1st of the month when estheticians level up to make sure they get paid correctly.
  • Handle schedule change requests from staff.
  • Adjust client appointments when staff call out (rescheduling or adding shifts)
  • Review books 7 days in advance to optimize schedules and add/remove BTB appointments
  • Review and manage the books on the calendar on a daily basis to optimize schedules and ensure client profiles are properly set up, including credit cards on file, signed forms, and the correct services booked.
  • Merge duplicate client accounts in Boulevard
  • Handle credit card disputes in Boulevard
  • Call clients to confirm appointments when bookings remain unconfirmed, including new promotional clients.
Recruitment, Onboarding & Training

Recruitment, Onboarding & Training

Recruitment, Onboarding & Training

Supporting the hiring process and onboarding of new team members.

  • Post job listings on Indeed
  • Contact applicants and schedule interviews after personality test completion
  • Send MCR course to new estheticians
  • Manage Kajabi platform access for training
  • Set up new employees in QuickBooks and Boulevard
  • Activating services and commissions for new locations and new estheticians.
  • Set up training schedules and appointments.
  • Calling training appointments to confirm attendance and keeping track of those clients so they can be contacted for future trainings.
Membership & Reporting

Membership & Reporting

Membership & Reporting

Managing membership compliance, financial tracking, and business performance reports.

  • Manage Past Due Membership Report
  • Verify Membership Terms Forms and active credit cards on file for new members, while checking their boulevard profiles are correctly set up.
  • Create personalized reports for each franchise.
  • Maintain, analyze and share MCR reports and dashboard data.
Payroll & Financial Administration

Payroll & Financial Administration

Payroll & Financial Administration

Ensuring accurate payroll processing and financial system management.

  • Approve payroll hours
  • Run and submit payroll in QuickBooks
  • Manage QuickBooks account settings (PTO, pay types, employee personal information updates)
Team Support, Inventory & Client Experience

Team Support, Inventory & Client Experience

Team Support, Inventory & Client Experience

Supporting staff operations, inventory needs, and maintaining strong customer relationships.

Employee Support

  • Handle esthetician questions and communication
  • Manage PTO and time-off requests
  • Weekly staff communication regarding MCR, boulevard, escalations or other topics
Boulevard Management

Boulevard Management

Boulevard Management

Managing and optimizing all daily operations within the Boulevard system.

  • Activate or edit services and commission for the location or the estheticians.
  • Handle schedule change requests from staff.
  • Adjust client appointments when staff call out (rescheduling or adding shifts)
  • Merge duplicate client accounts in Boulevard
Recruitment, Onboarding & Training

Recruitment, Onboarding & Training

Recruitment, Onboarding & Training

Supporting the hiring process and onboarding of new team members.

  • Post job listings on Indeed
  • Contact applicants and schedule interviews after personality test completion
  • Set up new employees in QuickBooks and Boulevard
Membership & Reporting

Membership & Reporting

Membership & Reporting

Managing membership compliance, financial tracking, and business performance reports.

  • Manage Past Due Membership Report
  • Verify Membership Terms Forms and active credit cards on file
  • Create personalized reports for each franchise

Pricing

All OM services and tasks are available in every plan. Plans are based on weekly hours — you choose the tasks that matter most to your business.

Operational support tailored to your priorities

Appointment confirmations and Boulevard management

Payroll support, inventory tracking, and client communication

Tasks adjust based on your needs and weekly hours

GET STARTED

Operational support tailored to your priorities

Appointment confirmations and Boulevard management

Payroll support, inventory tracking, and client communication

Tasks adjust based on your needs and weekly hours

GET STARTED

What Our Clients Say

See Some of Our 5-Star Reviews

BOOK NOW
S

Susan F.

"Dani has a terrific, sweet tone and calm in her voice that always puts people at ease."
J

Jay D.

"Karen is THE best. Very responsive and always eager to help!"
E

Eileen S.

"Barbara continues to go above and beyond for my locations. She's always available, even outside of her regular hours for emergencies, follows up, takes initiative, is solution-oriented, and always wants to learn more. She is an integral member of our team!"
S

Shankar S.

"Marielle is doing a really great job!"
C

Christian H.

"Fabi is incredible. She carries Houston on her back!"
A

Ariel B.

"We love Maria and feel so lucky to have her on our team!"
T

Tabriz K.

"Analu continues to impress with her proactivity, attention to detail, and care... She thinks like a tricky client makes a solid judgement call to keep the client and prevent a $485 refund. She thinks like a business owner. We really appreciate having her on our team!"
J

Jessica A.

"The operational help has made a big difference for our team. Everything from payroll coordination to reporting feels much more streamlined."
S

Sam R.

"I always have FIVE STARS for Maria! She is the absolute best and we would all be beside ourselves without her!"
A

April S.

"Barbara is absolutely amazing! I'm not sure what I'd do without her!"
A

Austin F.

"The support has allowed me to focus more on strategy instead of day-to-day admin tasks."
K

Keaton W.

"Ale is fantastic! I'm excited for her to continue to grow on our legal team!"
D

Dylan D.

"Our location runs much smoother since bringing on OM support. The level of organization has improved so much!"

FAQ's

An OM is a trained remote operations manager who helps support your daily business tasks such as scheduling, payroll support, reporting, hiring coordination, client communication, and more, allowing you to focus on growing your location.

You select a trained OM who supports your business remotely. Your OM works closely with you and your team to handle operational tasks and improve efficiency.

Simply choose your preferred OM from the videos, and we will schedule an introduction call so you can meet them and discuss the tasks that best support your operational needs.

We collect feedback from you during the first month and then quarterly to ensure everything is working well. If at any point you feel your OM is not the right fit, you can let us know. We will review the situation, provide additional coaching if needed, or match you with a different OM to better support your business.

OMs are typically available between 8:00 AM and 5:00 PM (U.S. time zones), although exact availability may vary depending on their location. During your introduction call, you and your OM will coordinate the days and times they will be supporting your business.

Unless you are on the 30+ hours plan, your OM will work within the weekly hours allocated to your plan. Any additional hours must be approved by you in advance.

Unless you have a full-time OM, OMs typically support multiple franchise owners. Most OMs work with around 3 franchise locations, allowing them to maintain full-time employment with our company while providing consistent support to each location.

Remote Works Services

What Can an Off-Site Manager (OM) Do for You?

Off-Site Managers provide reliable remote support to help franchise owners stay organized and keep operations running smoothly.

OMs assist with payroll monitoring, inventory tracking and ordering, membership management, calendar oversight, reception escalations, and franchise compliance — allowing you to focus on growing your business while the day-to-day operations stay under control.

Learn More

MCR Course

The MCR Course is led by sales experts and teaches estheticians how to turn consultations into memberships. Better conversations lead to more memberships sales, and more memberships mean stronger, recurring revenue for your location.

Learn More

Hello Sugar Certifications

At Hello Sugar, certification is more than a requirement, it's how we maintain our high standards and ensure every client receives an exceptional experience.

Whether you're completing Brazilian Wax or Brazilian Sugar certification for the first time or refining your technique, our programs are designed to support your growth and elevate your skills.

Learn More